Best Way to Backup Apple Mail to External Hard Drive

Apple Mail, formerly known as Mail, is a free email client which is preinstalled in different Apple products like iOS and macOS. It allows users to manage information and includes multiple features, like syncing automatically across all Apple devices and managing contacts & calendars. On the other hand, it also allows users to receive an email message from sync email clients like Gmail, Outlook.com, and Yahoo! Mail at their desired location. However, IT professionals always say that taking email backup is essential for anyone to overcome the chances of data loss. It can speed up your email client performance, protect your mailbox data from a ransomware attack, and it allows you to perform the migration of emails to another email account. But at the same time, many email clients like Apple Mail don’t provide the exact solution to back up Apple Mail to the external hard drive. 

So, in this blog, we will describe the two top methods to export Mac Mail to external hard drives. It also includes the suggestion of MBOX File Converter, which is the best professional solution to take the backup of Apple mail to different file formats like PDF, PST, CSV, etc.

Why Users Need to Archive Apple Mail to External Drive?

There are multiple reasons why users want to back up Apple Mail to External Hard Drive. Some of the most common reasons are:

• Users want to take the backup of Apple mail to keep the data safe and secure.
• Once a user downloads Mail mailboxes, they can overcome the possibility of file corruption or deletion.
• Apple Mail has multiple storage spaces, so downloading their email messages is only a solution to manage it more.
• If you have a backup of your Apple mailbox emails, there is no data loss fear during accidental deletion or unauthorized access.
• You can also ensure or tick the data security procedure by taking the backup of Apple Mail to an External hard drive.

Through the above points, we understood the requirement or need to backup Apple mail emails, let’s check out the well-known methods that are helpful for you to backup Mac mail to external hard drives.

How to Backup Apple Mail to an External hard drive Manually

These method steps are easy to perform, and one can easily back up Apple Mailbox emails to an external hard drive. Thus, if you also want to export email messages from Mac Mail to External Hard Drive, follow the steps given below:

1. Open Apple Mail on your computer.
2. A dashboard opens, containing all the mailbox folders.
3. Here, click on the mailbox option to back up.
4. Go to Export Mailbox… in the list and click on it.
5. Choose a destination path for the mailbox data.
6. Click on the Choose button to start the downloading process.
7. Finally, the resultant file is downloaded into a .mbox file.

By performing the above procedure, one can easily back up emails from the Thunderbird mailbox at their desired location. Although, it contains limitations, which insist users to move on to another method to move Mac Mail to external drives.

Drawbacks of Manual Methods

• The manual solution allows users to back up Apple Mail in MBOX file format. Thus, if someone wants to access or manage their mailbox emails in MS Outlook, they won’t be able to use it.
• If the mailbox size is large, the manual methods take too much time to complete.
• There is also a chance of mailbox data loss if someone performs the steps incorrectly.
• The resultant MBOX file is not too safe to use.

A Professional Solution to Backup Apple Mailboxes Emails

We researched too much and found the best professional tool, which does not contain limitations like the manual method, the DRS Mac MBOX Migrator. This software helps you to convert MBOX files containing Apple Mail data into other formats like Outlook PST, CSV, MSG, EML, PDF, DOC, etc. 

Apart from this, it includes a feature that allows users to perform selective email migration and choose the destination path for the output folder. However, Apple mail updates itself when there is a new version of Apple macOS, but don’t worry, the software supports MBOX files for different Apple Mail versions.

Know- How to Backup Apple Mail to External Hard Drive

Step 1: Start the Mac MBOX File Converter Tool on your macOS.

Step 2: Select file or Multiple files/folder options help you to browse the .mbox file.

Step 3: Check the folders that you want to export and click Next.

Step 4: Select the saving format as Outlook PST, EML, or other from the list.

Step 5: Use the software’s built-in features and click Path To Save to select the saving location.

Step 6: Click on the Convert button to initiate the backup of Apple Mail emails.

Conclusion

In this post, we discussed the best-proven ways to back up Apple Mail to External hard drives. Here, we also know the different reasons behind the need to download Apple Mail emails. However, whether you are a professional or an individual user, we recommend you to go through with Mac MBOX Migrator by DRS Softech. It allows you to convert Apple Mail MBOX files into multiple formats within a few simple steps.